Our client:

We are currently recruiting an experienced and bilingual (French/English) Office Manager for an international company establishing its new office in Monaco.

In this role, you are the key point of contact in the Monaco Office to help ensure the smooth operations of the office daily and assist with all people related matters to be managed. You play a key role in the Admin department and in supporting the HR department on daily activities. You ensure full compliance with local Monaco employment laws.

Key responsibilities:

Office Management:

• Oversee day-to-day operations of the office to ensure a productive, organized, and comfortable work environment.

• Manage office supplies, equipment, and facilities , including ensuring that all administrative processes are running smoothly.

• Handle local office communications, including phone calls, emails, and in-person interactions.

• Handle incoming and outgoing mail and deliveries, ensuring that all correspondence is properly distributed.

• Ensure all office equipment is well-maintained and arrange for repairs or replacements when needed.

• Manage relationships with office vendors and service providers (e.g., cleaning, maintenance, etc.).

• Coordinate meetings, appointments, and travel arrangements for executives and staff.

• Develop and implement office procedures and workflows to improve efficiency and minimize delays.

• Organize and manage office events, team-building activities, and meetings.

• Maintain a clean and professional office environment and ensure compliance with health and safety regulations.

Administrative Duties

• Prepare and organize company documents, reports, and presentations.

• Manage and maintain the office calendar, scheduling meetings and appointments for senior management.

• Handle expense reports and invoice processing, ensuring timely payments and proper documentation.

• Prepare and submit reports for senior management, ensuring they are accurate and on time.

• Ensure the office’s compliance with environmental and sustainability practices.

• Coordinate travel logistics and accommodation arrangements for staff and visitors.

• Assist in budgeting and managing office-related expenses.

HR Support

• Assist in recruitment process, including posting of job advertisements, screening resumes, and coordinating interviews for the local office.

• Support employee onboarding and necessary documentations.

• Assist in the administration of employee benefits, including sourcing and liaising with insurance providers and ensuring full compliance with local regulations.

• Maintain and update employee records and ensure they are compliant with Monaco’s labour laws.

• Handle employee relations, including addressing minor conflicts, maintaining employee satisfaction, and fostering a positive workplace culture.

• Support the HR team with payroll administration and other HR processes if required.

• Highlight and ensure compliance with local Monaco employment laws, including working hours and other regulatory requirements.

• Coordinate training sessions and development programs for employees, with Group HR team’s directions.

Your profile:

You possess a solid experience in a similar role in Monaco ideally in a corporate or professional services environment.

Experience in HR is a strong advantage

You have a strong understanding of Monaco’s employment laws and regulations, with the ability to ensure compliance in all HR-related matters.

You speak fluently French and English.

You possess excellent organizational skills and strong interpersonal and communication skills.

Advantages:

Competitive salary